HR and Document Management Service

ZHUMAGALI GULZHANAT BEKBOLATKYZY

Job title: Head of HR and Document Management Service

Telephone: 8 (71430) 7-24-88

Activity direction

The personnel management and documentation support service is a structural unit of the Arkalyk Pedagogical University named after Ybyrai Altynsarin. The main goal of the activity is to provide qualified personnel with the skills and competencies necessary to manage personnel and achieve the strategic goals within the framework of the University’s personnel policy.

Task:

- conducting work on recruiting personnel with the required professions, specialties and qualifications in accordance with the profile of the university, with changes in the external and internal conditions of its activities, creating and maintaining a database on the quantitative and qualitative composition of personnel, their development and movement;
- carrying out systematic work to create a reserve of nominations based on such organizational forms as business career planning, rotation of managers and specialists, advanced training in relevant positions;
- improvement of forms and methods of management of control, coordination, work with documents for documentation support of office work;
- participation in the development, implementation and improvement of the electronic document management system;
- organizing work with outgoing and incoming documents;
- ensuring control over the execution of administrative documents;
- organization and improvement of the work of the departmental archive of the Institute;
- organization of use and storage of documentary materials;
- ensuring the development of a list of cases for structural divisions;
- issuing archival copies and documents constituting the necessary certificates for information, as well as issuing responses to requests and maintaining their records.